Bilingual English Executive Assistant – F/M

07/06/2024

Compensation and Logistics

  • Contact type : Full-Time Permanent Contract (CDI)
  • Statuts:  Executive
  • Location: Clichy (subway line 13 or subway line 14, high-speed train service linking Paris to the suburbs : line RER C, train L, bus 74 or 341…)
  • Benefits: luncheon vouchers (€8.50 per day worked), health insurance (employer pays 50%), provident fund (employer pays 100%), travel pass (employer pays 50%), 8 to 12 days RTT/year, 25 days CA/year.
  • Recruitment context: job creation
  • Partial teleworking possible (90 days/year)
  • Available from June 2024.

Please send your CV to: careers@corwave.com, reference « Bilingual English Executive Assistant ».

Company description

CorWave is a medical technology startup, developing biomimetic implantable heart pumps with the goal of improving the survival and daily lives of patients with heart failure. 🫀

The CorWave pump with undulating membrane is a disruptive technology protected by over 50 patents and 20 years of research. Funded by leading international investors, supported by renowned surgeons, with more than 80 employees of more than 13 different nationalities, CorWave aims to become a global leader.

For the fourth year running, CorWave has been selected for the French Tech 120 index, the top 120 French scale-ups with the potential to become world leaders.

The “EPIC” values are at the heart of the company’s success and drive CorWavers in this scientific, medical, industrial and profoundly human adventure: Each other together, Persist with passion, Innovate for patients and Cultivate trust

Recruitment context

Are you looking for an exciting professional adventure within a dynamic company? We’re a passionate team that has made the leap from R&D 🔬 to industrial production. 🏭

Join us to be part of a committed industrial team, where innovation is our driving force and excellence our destination. 🤝

Our mission? To manufacture ultra-high-performance, ultra-reliable heart pumps to improve the lives of patients suffering from advanced heart failure. 👨‍⚕️

If you are ready to take on the challenge with determination, professionalism in an agile environment then this is the opportunity for you.

Welcome to the team where every beat counts!

 

Job description

As Bilingual English Executive Assistant, you will support the CEO and the VP Managers (5 people) on a daily basis.

Your responsibilities will include :

Managing the CEO’s diary and daily schedule (appointments, correspondence, emails, vacations, etc.)
Preparation and organization of logistics for various business events (meetings, travel, speeches, seminars, trade shows, conference calls, etc.).
Mailbox management: identify emergencies and priority e-mails, produce summaries and reminders.
Contact management: track important contacts (international investors and clinicians), keep follow-up dashboards up to date, profile contacts and leads, organize site visits.
Prepare daily summary briefs, analyze priorities
Participation in efficient meetings, organizing meetings in conjunction with other team members and the Managing Director, drafting minutes.
Organization of travel for the Managing Director and certain Comex members
Administrative management of documents (sorting, archiving, correspondence, invoices)
Provide legal secretarial services for the preparation and holding of Board of Directors’ and Shareholders’ Meetings
Follow-up on major contracts and NDAs and alert before renewal deadlines
Manage and process the CEO’s (and other members of the management team’s) expense accounts.

Qualifications

Bilingual in English and French, you are able to write and speak with English speakers on technical subjects.
Experience in an English-speaking environment required.
5 to 8 years’ experience as a general management assistant.

Specific knowledge

Pack Office, computer skills and collaborative tools
Knowledge of the medical research sector.

People skills

Sense of confidentiality
Sense of service
Anticipation
Proactive
Excellent writing skills in French and English
Proven knowledge of secretarial techniques (note-taking, scanning, filing, archiving, etc.).

Recruitment Process

  1. Pre-qualification (telephone or on Teams)
  2. Manager interview (on Teams or on site)
  3. Workshop + HR interview (on site)
  4. Taking up references.